Administrative Assistant

Description:

We're seeking a highly organized and efficient Administrative Assistant to join a leading national oil and gas operator in Doha! If you excel in providing executive support and thrive in a fast-paced environment, we want to hear from you.

Here's what you'll be doing:

📅 Manage the direct supervisor’s calendar, scheduling meetings and appointments.

📝 Prepare correspondence, reports, presentations, and handle information requests.

🏢 Coordinate office administration, secretarial, and clerical services.

🤝 Represent the direct supervisor by welcoming visitors and managing correspondence.

📞 Receive, filter, and relay telephone, mail, and fax messages, and arrange conference calls.

📦 Ensure availability of office resources and utilities.

📋 Provide administrative support, including organizing meetings and tracking action items.

📊 Assist in research, report preparation, and summarization.

🔗 Interface between the supervisor's office and others, ensuring smooth information flow.

What you'll need:
⏳ 5 years’ experience in executive secretarial and administration support, or office administration/management.

🎓 Bachelor’s degree in Business Administration or related field.

🛠️ Relevant training in office management or secretarial field.

📈 Strong organization and planning skills.

🗣️ Good communication skills (oral and written).

🤝 Teamwork skills and ability to guide others.

💪 Ability to work under pressure and use initiative.

🤝 Tact, diplomacy, and ability to relate well with all levels.

💻 Strong computer skills: Microsoft Office (Word, Excel, PowerPoint, Access).

🗣️ Fluent in English; knowledge of Arabic is a plus.

Join our team in Doha and provide crucial support to our operations!