Tendering & Administrative Coordinator

Description:

Key Responsibilities
Monitor tender announcements, coordinate tender participation, and manage tender preparation and submissions.
Review ITT, Scope of Work (SOW), BOQ, and contractual requirements.
Prepare tender summaries, commercial proposals, submission letters, and post-tender clarifications.
Coordinate with Project Managers, Engineers, HSE, Procurement, Accounts, and Management.
Handle incoming and outgoing correspondence, official letters, memorandums, and client communications.
Assist with contract administration, Letters of Award, Contract Agreements, Performance Bonds, and client submissions.
Coordinate vehicle, equipment, Workmen's Compensation, and Plant/Equipment insurance renewals.
Prepare purchase orders, order confirmations, and maintain request registers.
Coordinate HSE training, third-party inspections, and certification activities.
Maintain proper tender, contract, insurance, and project documentation records.
Qualifications & Requirements
Bachelor's Degree or Diploma in Business Administration or a related field.
Minimum 3–5 years of relevant experience, preferably in the construction or engineering industry in Qatar.
Practical experience in tender preparation and contract administration.
Good knowledge of ITT, SOW, BOQ, and contractual documentation.
Proficiency in MS Office (Word, Excel, and Outlook).
Excellent written and verbal English communication skills.
Strong organizational, coordination, and follow-up skills.