Project Secretary

Description:

• Associate's Degree in Business (or equivalent) or High school diploma.
• 5-10 years of relevant work experience.
• Strong written and oral communication, organizational, and interpersonal skills are required.
• Passionate, and motivated, with good interpersonal skills.
• Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
• Detail-oriented and comfortable working in a fast-paced office environment
• Superior organization skills and dedication to completing projects in a timely manner.

Role & Responsibilities

• Coordinates the flow of documents between project operations, engineering disciplines, , or other department groups. Incumbent may be responsible for a small-sized project.
• Under general supervision, performs a variety of administrative and document control functions for a project or department.
• Arrange gate pass & schedule meetings.
• Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
• Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.
• Performs other responsibilities associated with this position as may be appropriate.