Executive Secretary

Description:

- Perform all administrative, support and secretarial functions of the office and ensure effective maintenance of the law firm calendar and diary as well as confidential files and records.

- Manage, schedule and arrange appointments, visits, meetings and conferences, and to ensure that all activities are well coordinated and executed.

- Organize and expedite flow of work through the law firm and initiate any follow-up action.

- Produce documents, briefing papers, reports and presentations. Organize meetings.

- Compose, type, and distribute meeting notes/minutes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.

- Handle incoming mail and messages: open, screen, read, route, and distribute incoming mail or other materials and filter emails, and, where possible, respond to these or drafts responses ready for review by the concerned within the law firm.

- Responsible for papering or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Maintain records in paper files and / or electronic systems including databases to ensure that correct information is available upon request and maintain proper filing for confidential files and records.